It is important to us to protect your data, which can be collected during your visit to samfex.com. By visiting our page we don´t log any data from you.

The legal provisions for the protection of your data can be found in the General Data Protection Regulation (GDPR) and in the German Federal Data Protection Act.

Controller in terms of data protection regulations is:

Mellex Services GmbH
An der Kirchenpforte 31
55128 Mainz

CEO: Alexander C. Melle

Phone 06131.4649910
E-Mail: info@samfex.com

Below you will find information about what data we collect during your visit to our site and how it is used. Should you have any further questions, please do not hesitate to contact us at info@samfex.com.

1. Use and processing of personal data

a. General information

As far as you have provided us with personal data – e.g. name, address, telephone number, e-mail address – we use these for answering your inquiries, for consulting and processing contracts concluded with you and for technical administration. Your personal data will only be passed on or otherwise transmitted to third parties if this is necessary for the purpose of contract processing, if this is necessary for billing purposes or if you have given your prior consent. You have the right to withdraw your consent with effect for the future at any time, see also paragraph 2 regarding your rights as a data subject.

b. Contracts

For the performance of contracts with you, we collect and store the personal data transmitted by you for the purpose of contract processing, e.g. also for invoicing. The personal data we collect is: Names, Phone-Numbers, e-Mai-Adresses of responsible persons, names of employees and,only to the extent as it is necessary, names, IDs of hotelguests.
The data is passed on to banks as part of billing. The accounting data is transmitted to the tax office within the framework of tax law regulations.

The legal ground for the collection and processing of the data is Art. 6 I (b) DSGVO. The legal ground for the transfer of data to the tax office is Art. 6 I (c) DSGVO.

This data will be erased upon expiry of the applicable statutory retention obligations (e.g. 10 years for Invoices, 6 years for contracts that are expired) Insofar as we are not legally obliged to retain data, the data will be deleted when the purpose for the processing ceases.

c. Contact form and inquiry by e-mail

When using our contact form, we collect and store the name and e-mail address for the purpose of answering your inquiry. The specification of the telephone number for a callback is optional.

Send us a contact request by e-mail, we collect and store the e-mail address and the data contained in the e-mail.

The legal basis is Art. 6 I (a) DSGVO, as you consent to the above-mentioned processing of your data when using the form.
The data will be deleted when the purpose of storage has ceased to apply, i.e. after answering your e-mail/contact form enquiry or when the matter connected with the enquiry has been finally clarified.

You have the right to revoke your consent at any time without affecting the legality of the processing based on the consent.
For the right to cancellation and information, see section 2 below regarding your rights as a party concerned.

d. candidatures

When you apply to us for a job, your personal data such as name, address and telephone number will be collected by us and stored for the duration of the selection process. Your data will only be used by authorized persons of the HR-department or the management for processing within the selection procedure. Your personal data will not be passed on to third parties.

If the specific position to which you are applying has already been occupied, but you seem suitable for a later collaboration on the basis of your profile, we will ask for your consent before further storage or forwarding of the application, unless you have already agreed to such storage or forwarding in your application.

Please send spontaneous applications exclusively to IWantToBeAnInnovator@samfex.com. If you use our general contact e-mail address, the content of your application e-mail might be seen by unauthorized personnel., although we have established an organizational measure that the application documents shall not be opened and immediately forwarded to the HR- department and the incoming (and forwarded) mail is deleted.

The legal ground Art. 6 I (a) DSGVO, as you consent to the above-mentioned processing of your data when sending the application documents.

The data will be erased if you withdraw your consent to the use of this data without affecting the lawfulness of the processing based on the consent, unless legal retention periods intervene. In these cases, processing will be restricted. Anyhow application documents will be erased after a period of 3 months after the end of the selection procedure, unless you have expressly agreed to keep your application data for future invitations to tender.

You have the right of access and to object our processing of your data at any time, see below. Paragraph 2 on your rights as a data subject..

2. Rights of the data subject

a. Right of access

You have the right to access information about your personal data stored by us at any time. You may request the following information. We must provide the information within one month:

(1) the purposes of the processing of your personal data;
(2) the categories of personal data concerned;
(3) the recipients or categories of recipients to whom your personal data concerning has been or will be disloced.
(4) the envisaged period for which the personal data will be stored, if specific information on this is not possible, the criteria used to determine this period;
(5) the existence of the right to request from us rectification or erasure of your personal data, your right of restriction of processing of your persona data and the right to object to such processing;
(6) the right to lodge a complaint to the supervisory authority
(7) any available information as to the source of the data if the personal data are not collected from the data subject;
(8) the existence of automated decision making including profiling referred to in Art. 22 para. 1 and 4 GDPR and – at least in those cases – meaningful information on the logic involved as well as the significance and the envisaged consequences of such processing for the data subject. We would like to point out that such automated decision-making does not take place on our part.
(9) whether your personal data are transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR relating to the transfer.

b. Right to rectification

You have the right to request from us the rectification of any inaccurate personal data concerning you or to have incomplete personal data completed without delay.

c. Right to erasure

Right to erasure

You have the right to have your personal data erased by us without undue delay. We are obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing was based pursuant to Art. 6 I (a) and there is no other legal ground for the processing.
(3) In accordance with Art. 21 I DSGVO, you object to the processing of your data, which we collect on the basis of our stated legitimate interests (e.g. Cookies), and there are no overriding legitimate reasons for processing, or you object to processing in the context of direct advertising in accordance with Art. 21 II DSGVO.
(4) We have processed the personal data concerning you unlawfully, for example without your consent or without legitimate interests.
(5) The deletion of personal data concerning you is required in order to fulfil a legal obligation to which we are subject under European Union or German law.
(6) The data was collected in the context of information society services offered to you referred to in Art.8 AGDPR.

If we have published personal data of yours and we are obliged to delete it for one of the aforementioned reasons, we will inform the companies on whose websites the data were published about your request for deletion in an appropriate manner and explain that you as the data subject have requested us to erase all links to this data and to delete all copies or replications.

exemptions

The right of erasure shall not apply to the extent that processing is necessary

(1) to exercise the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or German law – e.g. within the framework of tax law obligations to retain data for a certain period-, or for performance of a task carried out in the public interest or in the exercise of official authority which has been transferred to us;
(3) for reasons of public interest in the field of public health in accordance with Art. Art.9 II (h) and (i) and Art.9 III GDPR;
4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (I) DSGVO, insofar as the right to erasure is likely to render impossible or seriously impair the achievement of the objectives of that processing
(5) for the establishment, exercise or defence of legal claims, e.g. in court proceedings.

d. right to restriction of processing

You have the right to obtain from us the restriction of processing where one of the following applies:

(1) If you contest the accuracy of the personal data, for a period of time that enables us to verify the accuracy of the personal data,
(2) If the processing is unlawful and you oppose the erasure of your personal data and, instead, request that the use of the personal data has be restricted.
(3) If we no longer need the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims.
(4) If you have objected to the processing of your personal data, which we collect on the basis of our legitimate interests (e.g. Google Analytics), as long as it is pending, whether our legitimate reasons override your rights.
If the processing has been restricted in accordance with the aforementioned reasons, these personal data may only be processed – apart from their storage – with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person (GmbH, AG, Ltd. Inc. etc.) or for reasons of important public interest of the Union or a Member State.
If you have obtained the restriction on processing, you will be informed by us before the restriction is lifted.

e. disclosure requirement

If you have exercised your right of rectification, erasure or restriction of processing against us, we are obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to request information about these recipients.

f. right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format. Furthermore, you have the right to transfer this data to another company without hindrance from us, provided that

(1) the processing is based on a consent pursuant to Art. 6 (I) DSGVO or on a contract pursuant to Art. 6 I (b) DSGVO and
(2) processing is carried out by automated means.

In exercising this right, you also have the right to request that the personal data concerning you shall be transmitted directly by us to another company, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability shall not apply to the processing of personal data necessary for the performance of a task in public interest or in the exercise of official authority vested in us.

g. right to object

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you, which is based on Article 6 I(e) -required processing on the basis of a task in the public interest or (f) GDPR, processing based on our legitimate interest, e.g. in case of online marketing; this also applies to profiling based on these provisions.

We will no longer process personal data relating to you unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or the processing serves for the establishment, exercise or defence of legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, to the extent that it is related to such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of information society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

h. right to withdraw the data protection declaration of consent

You have the right, to withdraw your consent at any time. The withdrawal will not affect the lawfulness of processing based on consent before its withdrawal..

i. Contact for Rights of Data Subject

If if is not possible for you to exercise your rights directly during the processing, e.g. when cancelling the newsletter, please contact us at info@samfex.com or by mail to the address given in the imprint.

j. Right to lodge a complaint

You have the right to lodge a complaint to the supervisory authority about any unlawful use of your data. This is:

The State Commissioner for Data Protection and Freedom of Information of Rhineland-Palatinate

Prof. Dr. Dieter Kugelmann
Hintere Bleiche 34
55116 Mainz, Deutschland
Phone: +49 (0) 6131 208-2449
Fax: +49 (0) 6131 208-2497
E-mail: poststelle(at)datenschutz.rlp.de